Privacy Policy
ROMAN SKY MEDIA GROUP
www.romanskymediagroup.com
Last updated: 05 March 2026
1. Data Controller
The data controller within the meaning of the General Data Protection Regulation (GDPR) and other applicable data protection laws is:Isabella Romanski & Paul Romanski
Albert-Schweitzer-Str. 6
41747 Viersen
Germany
Email: [email protected]
Website: www.romanskymediagroup.com
2. General Principles of Data Processing
We take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with applicable data protection laws and this Privacy Policy.
Personal data means any information relating to an identified or identifiable natural person. This Privacy Policy explains what data we collect and how we use it. We only collect and process personal data to the extent necessary and on a lawful basis under Art. 6 GDPR.
3. Data Collection and Processing
3.1 Server Log Files
When you visit our website, your browser automatically transmits information to our server. This information is temporarily stored in a log file and includes:
• IP address of the requesting device
• Date and time of access
• Name and URL of the file accessed
• Website from which access was made (referrer URL)
• Browser type and version, and operating system
• Name of your internet service provider
This data is processed for the following purposes: ensuring a stable and secure connection, enabling convenient use of the website, and system administration. The legal basis is Art. 6(1)(f) GDPR (legitimate interests).
3.2 Contact / Inquiry Forms
If you contact us via a contact form or by email, we collect the data you provide (such as name, email address, message) solely for the purpose of processing your inquiry and providing a response. The legal basis is Art. 6(1)(b) GDPR (performance of a contract or pre-contractual steps) or Art. 6(1)(a) GDPR (consent), as applicable.
Your data will not be passed on to third parties without your consent. We delete contact data as soon as it is no longer required, unless statutory retention obligations apply.
4. Affiliate Marketing and External Links
ROMAN SKY MEDIA GROUP participates in affiliate and partner programmes as part of its digital marketing and promotional services. Where content contains affiliate links, these are clearly marked.
This means: if you click on a link marked as an affiliate link and subsequently make a purchase, we may receive a commission from the respective provider at no additional cost to you.
We always clearly label affiliate links as such to ensure full transparency in accordance with applicable advertising disclosure requirements. When you click an affiliate link, you will be redirected to an external website. We are not responsible for the data protection practices of those websites. Please review their respective privacy policies.
Legal basis: Art. 6(1)(f) GDPR (legitimate interests in monetising our content transparently).
5. Social Media and AI-Generated Content
Our presence on social networks (in particular Instagram) is subject to the data protection policies of the respective platform operators. We have no influence over data processing by these platforms.
We expressly inform users that some content published on our channels (images, videos, characters) has been created using Artificial Intelligence (AI) tools. AI-generated personas and influencer profiles are entirely digital creations and do not represent real individuals. This disclosure is provided in the interest of transparency.
6. Cookies and Analytics
Our website may use cookies. Cookies are small text files stored on your device by your browser. They help us make our website more user-friendly, effective, and secure.
Session cookies are automatically deleted when you close your browser. Persistent cookies remain on your device until you delete them or they expire. You can configure your browser to notify you when cookies are set, to allow cookies only on a case-by-case basis, or to generally reject them.
6.1 Google Analytics
Subject to your consent, this website may use Google Analytics, a web analytics service provided by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Google Analytics uses cookies that are transferred to Google servers (potentially in the USA) and stored there.
Legal basis: Art. 6(1)(a) GDPR (consent). You can prevent tracking by installing the Google Analytics opt-out browser add-on available at: https://tools.google.com/dlpage/gaoptout
7. Your Rights as a Data Subject
Under the GDPR, you have the following rights with respect to your personal data:
• Right of access (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR)
• Right to erasure / 'right to be forgotten' (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to data portability (Art. 20 GDPR)
• Right to object to processing (Art. 21 GDPR)
• Right to withdraw consent at any time without affecting prior lawful processing (Art. 7(3) GDPR)
To exercise any of these rights, please contact us at the email address stated in Section 1.
You also have the right to lodge a complaint with a supervisory authority. The competent authority for North Rhine-Westphalia, Germany is:
State Commissioner for Data Protection and Freedom of Information NRW (LDI NRW)
Kavalleriestrasse 2-4, 40213 Dusseldorf, Germany
Website: www.ldi.nrw.de
8. Data Security
We use SSL/TLS encryption (Secure Socket Layer / Transport Layer Security) on our website to protect data transmitted online. Encrypted connections are indicated by a padlock icon in your browser's address bar and the prefix 'https://' in the URL.
We take appropriate technical and organisational measures to protect your data against accidental or unlawful destruction, loss, alteration, or unauthorised disclosure or access.
9. Data Retention
We store personal data only for as long as necessary for the purposes described in this Privacy Policy, or as required by applicable law. Once the purpose for storage no longer applies and no statutory retention obligations exist, data will be deleted or anonymised.
Statutory retention periods under German law (e.g. commercial and tax records: 6-10 years under HGB / AO) may require us to retain certain data beyond the active processing period, in which case processing will be restricted accordingly.
10. B2B Marketing Services and Client Data
ROMAN SKY MEDIA GROUP provides digital marketing and video promotion services to business clients (B2B). In the course of providing these services, we process personal data of contact persons at our client companies solely for the purpose of fulfilling contractual obligations.
Legal basis: Art. 6(1)(b) GDPR (performance of a contract). Business contact data is retained for the duration of the business relationship and in accordance with applicable statutory retention periods (up to 10 years under German commercial and tax law).
11.1 Google Forms and Calendly
We use Google Forms (Google Ireland Limited) and Calendly (Calendly LLC, USA) to receive project enquiries and schedule appointments. Data you submit through these tools (such as name, email address, phone number, and project description) is processed by these third-party providers.
For more information, please refer to:
• Google Privacy Policy: https://policies.google.com/privacy
• Calendly Privacy Policy: https://calendly.com/privacy
11. AI-Generated Content and Influencer Personas
ROMAN SKY MEDIA GROUP operates AI-generated influencer profiles on social media platforms (including Instagram). These personas are created using artificial intelligence tools such as Higgsfield AI. They are entirely fictional and do not represent real individuals.
We document the AI-generated nature of such personas and comply with applicable disclosure requirements on each platform. Interactions with these profiles on Instagram are additionally subject to Meta Platforms Ireland Limited's data processing practices.
12. Music and Content Licensing
ROMAN SKY MEDIA GROUP distributes music and audio content via third-party distribution platforms (such as DistroKid or Amuse). Where applicable, data associated with music distribution (e.g. artist registration information) is processed by those platforms under their own privacy policies.
13. Amendments to this Privacy Policy
We reserve the right to update this Privacy Policy at any time to reflect changes in legal requirements or our services (e.g. introduction of new features). The date at the top of this document indicates when it was last revised. We recommend reviewing this policy periodically.Signed on behalf of RomanSky Media Group:Paul Romanski
Owner / Data Controller
Viersen, 05 March 2026